Exhibition resources 2026
Find all the information you need about our upcoming events.
✨ Fair Rules & Guidelines
We’re excited to welcome you to Expo Vente a Europa and appreciate your cooperation in helping us create a successful and professional event experience for all attendees. Please take a moment to review the following participation guidelines to ensure everything runs smoothly on event day.
What is included in your booth purchase?
All Booths include:
- Booth (Size 3×2 or 2×2 meters depending on city.)
- 1 table
- 4 chairs
- Printed booth header with your logo in colour.
- Wi-fi
- Food and coffee for exhibitors
🛠️ Event Setup
To maintain a professional and organized environment for our guests:
- All exhibitors must complete setup before doors open to the public. We kindly ask that you arrive on time and have your booth ready well in advance.
- Please note that a late setup fee of $200 USD may apply if your booth is not ready at the start of the event.
- Exhibitors must remain inside their both/stand area, no wandering or handling of flyers outside booth is permitted.
- Exhibitors are responsible for their belongings and must not leave them out of sight.
- Exhibitors must bring their own setup materials, i.e. scissors, tape, candy, etc.
- It is prohibited to stick, glue, tape materials to the walls of the venues or the booths as these items can damage the facilities and will have a fine or extra charge for doing so.
- A maximum of 3 people (personnel) from the exhibitors company can be within the booth/stand area.
🤝 Lead Generation and Agency Support
Our digital platform is a key part of your engagement strategy. To make the most of it:
Please ensure your Exhibitor Profile is fully updated on the Expo App before the event. If you experience any technical issues, notify our team immediately so we can assist you.
- You are welcome to invite your partner agencies to assist you at your booth. However, it is your responsibility to ensure that:
- All agency representatives have been set up with their own agent accounts on the Expo App before the event day.
- Agency representatives follow the same event rules and standards as institutional staff.
They should not:- Wear clothing with agency branding, logos, QR codes, websites, or phone numbers.
- Distribute agency flyers.
- Hand out materials from non-participating institutions or organizations.
- Roam the venue or approach students outside of your assigned booth area.
Each booth may host a maximum of 3 people (including agency reps), and staff substitutions during the event are not permitted.
Please note: In the rare case of non-compliance (After being notified three times to make corrections), a penalty of up to $1,000 USD and/or removal from the event may apply.
📱 Technology & Lead Capture
To optimize your recruitment efforts:
Please bring your own mobile device(s) to use the Expo App’s QR scanning feature for lead capture.
- You’re welcome to bring any other devices that support your presentation (e.g., laptops, tablets, or e-readers).
- Exhibitors are responsible for the privacy and security of any leads collected.
- Please do not share login credentials for the Expo App with others.
- The Expo organizers are not liable for data misuse resulting from shared access.
🛡️ Compliance and Corrections
We understand that sometimes things don’t go perfectly. That’s why The Wharton Group, Inc. uses a good-faith “three-strike” system, allowing exhibitors the opportunity to correct any issues before further action is considered.
Thank you for your attention, professionalism, and partnership. These guidelines help ensure a fair and rewarding experience for everyone — and we’re here to support you every step of the way.
We look forward to seeing you at the Expo
📝 Quick Guide for Exhibitors
This document explains what you can expect from us and what we need from you in order to provide a satisfying experience at the education fair. Please note that this process is the same for all our brands: Vente a Canadá, Vente a Australia, and Vente a Europa
Fair information Quito, Ecuador 🇪🇨
September 23rd 2026
Vente a Europa Student Recruitment Fair
Available Booths
Booths will be assigned on a first come-first served basis.
Hotel Reservations
Rate per night (from October 25th to October 28th, 2026):
Single Room – $85 USD + 25% Taxes
Double Room – $95 USD + 25% Taxes
Reservations:
- Online: Link to book online
Fair information Lima, Perú 🇵🇪
September 26th 2026
Vente a Europa Student Recruitment Fair
Available Booths
Booths will be assigned on a first come-first served basis.
Hotel Reservations
Institution representatives that will be attending
Fair information Bogotá, Colombia 🇨🇴
September 30th 2026
Vente a Europa Student Recruitment Fair
Available Booths
Booths will be assigned on a first come-first served basis.
Hotel Reservations
Suggested
Check in:February 13th 2026
Check out: February 15th 2026
Preferrential Rate:
$120 USD – 1 King Bed
$120 USD – 2 Double Beds
Reservation link:
https://www.hilton.com/en/attend-my-event/expostudyincexpoventeaeuropa/
European
Education Summit
Con el apoyo de:
European Education Summit
It is an exclusive session designed to strengthen collaboration between European institutions and educational agents from Colombia.
- Casa Dann Carlton Hotel & Spa (Cl 93b)
- Tuesday, September 29
- 10:00 am - 3:00 pm
Institution representatives that will be attending
Mexico City, México 🇲🇽
October 3rd 2026
Vente a Europa Student Recruitment Fair
Available Booths
Booths will be assigned on a first come-first served basis.
Hotel Reservations
Institution representatives that will be attending
Mérida, México 
October 5th 2026
Vente a Europa Student Recruitment Fair
Available Booths
Booths will be assigned on a first come-first served basis.
Hotel Reservations
Institution representatives that will be attending