Exhibition resources 2026
Find all the information you need about our upcoming events.
✨ Fair Rules & Guidelines
We’re excited to welcome you to Expo Vente a Europa and appreciate your cooperation in helping us create a successful and professional event experience for all attendees. Please take a moment to review the following participation guidelines to ensure everything runs smoothly on event day.
What is included in your booth purchase?
All Booths include:
- Booth (Size 3×2 or 2×2 meters depending on city.)
- 1 table
- 4 chairs
- Printed booth header with your logo in colour.
- Wi-fi
- Food and coffee for exhibitors
🛠️ Event Setup
To maintain a professional and organized environment for our guests:
- All exhibitors must complete setup before doors open to the public. We kindly ask that you arrive on time and have your booth ready well in advance.
- Please note that a late setup fee of $200 USD may apply if your booth is not ready at the start of the event.
- Exhibitors must remain inside their both/stand area, no wandering or handling of flyers outside booth is permitted.
- Exhibitors are responsible for their belongings and must not leave them out of sight.
- Exhibitors must bring their own setup materials, i.e. scissors, tape, candy, etc.
- It is prohibited to stick, glue, tape materials to the walls of the venues or the booths as these items can damage the facilities and will have a fine or extra charge for doing so.
- A maximum of 3 people (personnel) from the exhibitors company can be within the booth/stand area.
🤝 Lead Generation and Agency Support
Our digital platform is a key part of your engagement strategy. To make the most of it:
Please ensure your Exhibitor Profile is fully updated on the Expo App before the event. If you experience any technical issues, notify our team immediately so we can assist you.
- You are welcome to invite your partner agencies to assist you at your booth. However, it is your responsibility to ensure that:
- All agency representatives have been set up with their own agent accounts on the Expo App before the event day.
- Agency representatives follow the same event rules and standards as institutional staff.
They should not:- Wear clothing with agency branding, logos, QR codes, websites, or phone numbers.
- Distribute agency flyers.
- Hand out materials from non-participating institutions or organizations.
- Roam the venue or approach students outside of your assigned booth area.
Each booth may host a maximum of 3 people (including agency reps), and staff substitutions during the event are not permitted.
Please note: In the rare case of non-compliance (After being notified three times to make corrections), a penalty of up to $1,000 USD and/or removal from the event may apply.
📱 Technology & Lead Capture
To optimize your recruitment efforts:
Please bring your own mobile device(s) to use the Expo App’s QR scanning feature for lead capture.
- You’re welcome to bring any other devices that support your presentation (e.g., laptops, tablets, or e-readers).
- Exhibitors are responsible for the privacy and security of any leads collected.
- Please do not share login credentials for the Expo App with others.
- The Expo organizers are not liable for data misuse resulting from shared access.
🛡️ Compliance and Corrections
We understand that sometimes things don’t go perfectly. That’s why The Wharton Group, Inc. uses a good-faith “three-strike” system, allowing exhibitors the opportunity to correct any issues before further action is considered.
Thank you for your attention, professionalism, and partnership. These guidelines help ensure a fair and rewarding experience for everyone — and we’re here to support you every step of the way.
We look forward to seeing you at the Expo
📝 Quick Guide for Exhibitors
This document explains what you can expect from us and what we need from you in order to provide a satisfying experience at the education fair. Please note that this process is the same for all our brands: Vente a Canadá, Vente a Australia, and Vente a Europa
Fair information Quito, Ecuador 🇪🇨
September 23rd 2026
Vente a Europa Student Recruitment Fair
Available Booths
Booths will be assigned on a first come-first served basis.
Hotel Reservations
Reservation link:
Institution representatives that will be attending
Fair information Lima, Perú 🇵🇪
September 26th 2026
Vente a Europa Student Recruitment Fair
Available Booths
Booths will be assigned on a first come-first served basis.
European
Education Summit
Sponsored by
European Education Summit
It is an exclusive session designed to strengthen collaboration between European institutions and educational agents from Mexico.
During this event, we will combine specialized training on destinations and academic programs in Europe.
- Hotel Bel Air Unique WTC
- Viernes 6 de Febrero
- 10:00 am - 3:00 pm
Hotel Reservations
Institution representatives that will be attending
Fair information Bogotá, Colombia 🇨🇴
September 30th 2026
Vente a Europa Student Recruitment Fair
Available Booths
Booths will be assigned on a first come-first served basis.
Hotel Reservations
Suggested
Check in:February 13th 2026
Check out: February 15th 2026
Preferrential Rate:
$120 USD – 1 King Bed
$120 USD – 2 Double Beds
Reservation link:
https://www.hilton.com/en/attend-my-event/expostudyincexpoventeaeuropa/
Institution representatives that will be attending
Mexico City, México 🇲🇽
October 3rd 2026
Vente a Europa Student Recruitment Fair
Available Booths
Booths will be assigned on a first come-first served basis.
European
Education Summit
Sponsored by
European Education Summit
It is an exclusive session designed to strengthen collaboration between European institutions and educational agents from Mexico.
During this event, we will combine specialized training on destinations and academic programs in Europe.
- Hotel Bel Air Unique WTC
- Viernes 6 de Febrero
- 10:00 am - 3:00 pm
Hotel Reservations
Institution representatives that will be attending
Mérida, México 
October 5th 2026
Vente a Europa Student Recruitment Fair
Available Booths
Booths will be assigned on a first come-first served basis.
European
Education Summit
Sponsored by
European Education Summit
It is an exclusive session designed to strengthen collaboration between European institutions and educational agents from Mexico.
During this event, we will combine specialized training on destinations and academic programs in Europe.
- Hotel Bel Air Unique WTC
- Viernes 6 de Febrero
- 10:00 am - 3:00 pm
Hotel Reservations
Institution representatives that will be attending